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Set up, Edit, and Remove Direct Deposit for Employees in QuickBooks Desktop

In this article Learn How to Set up, Edit, and Remove Direct Deposit for Employees in QuickBooks Desktop.

Do you choose to sign up for direct deposit? It’s easy in QuickBooks Desktop Payroll. We give an explanation for the necessities and exhibit you how.

Signup requirements

Before signing up for direct deposit in QuickBooks desktop you want confirm the following.

  •  Supported version of QuickBooks Desktop
  • Active QuickBooks Desktop Payroll subscription
  • Federal Employer Identification Number (EIN)
  • Internet access
  • Bank account that can cope with Automated Clearing House (ACH) transactions inside the United States

Note: Nominal per-transaction and per-payroll transmission prices might also apply. Terms, conditions, pricing, features, carrier options, and assist are challenge to trade except notice.

Sign up for Direct Deposit

  1. Go to the Employees menu, select My Payroll Services, then Activate Direct Deposit.
  2. Complete and evaluate the form. In the Verify Your Company Information section:
    • Select Edit.
    • Make certain the Zip code has only 5 digits. Do not consist of the extension.
    • From the Industry drop-down, choose the industry which closely reflects your company’s main business.
    • Enter the owner’s or principal’s email address, 9-digit Social Security Number, and date of birth (mm/dd/yyyy). These are required according to the National Automated Clearing House Association (NACHA) rules and regulations.
    • Edit the Payroll Administrator Information and confirm the email address.
    • Enter the bank account information that Intuit QuickBooks Payroll debits for Direct Deposit transactions and fees. This is the bank account used to pay your employees.
  3. Select View Agreement. Once regarded over, choose that I have read and agree to the terms of service agreement checkbox.
  4. In the Check Security Limits section, answer the questions provided.
  5. Select Submit. (If nothing takes place after selecting Submit, put off all the facts on the form. This includes statistics from the Edit links. Manually re-enter the information, then select Submit again.)
  6. A Confirmation page seems with the Next Steps instructions, which you can print.
  7. Select Return to QuickBooks at the bottom.

Before you use Direct Deposit

Once you sign up, but before you can use direct deposit, do the following three things.

  1. Verify your bank account.

    When you furnish your initial bank records at some stage in signup, Intuit makes 2 small withdrawals of less than $1.00 each. These amounts are used to verify that you’re the approved consumer and the account is prepared for approved payroll transactions and fees. (For more information, see Enter Direct Deposit test debits.)

  2. Set up your employee’s bank account records in QuickBooks.

    Collect bank account information from employees who want to be paid by Direct Deposit. Employees must give written approval to you for Direct Deposit of their paychecks. (For more information, see Set up, edit, and remove Direct Deposit for Employees in QuickBooks Desktop.)

  3. Create paychecks for direct deposit.

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