{"id":1716,"date":"2020-02-19T18:26:30","date_gmt":"2020-02-19T18:26:30","guid":{"rendered":"https:\/\/quickbookexperts.com\/Blog\/?p=1716"},"modified":"2021-10-27T01:45:47","modified_gmt":"2021-10-27T01:45:47","slug":"update-your-business-info-in-online-payroll","status":"publish","type":"post","link":"https:\/\/quickbookexperts.com\/Blog\/update-your-business-info-in-online-payroll\/","title":{"rendered":"Update your Business Info in Online Payroll"},"content":{"rendered":"

Learn How to update your business name, address, tax info, and more in your online payroll service.Or Update your Business Info in Online Payroll<\/p>\n

Follow the steps below that is for your payroll service. If you’re not sure which payroll service you have, see\u00a0Which payroll service do I have?\u00a0to find out.<\/p>\n

QuickBooks Online Payroll Enhanced and Intuit Online Payroll<\/h2>\n

Before updating your business information such as federal or state EIN and legal business name, you need to turn off the E-File & Pay feature first. Note that after updating the info, you need to turn the E-File & Pay feature on again and send us a new authorization form.<\/p>\n

Updating your business name or “doing business as” name and filing address in your online payroll account do not require you to turn off E-File & Pay feature. Skip to\u00a0Step 2: Update the info you need to change<\/strong>\u00a0to update this info.<\/p>\n

Get more help with QuickBooks payroll and Update your Business Info in Online Payroll Contact +1-(818) 900-9884<\/em><\/span><\/strong><\/p>\n

Note:<\/strong>\u00a0<\/strong>If this is a change of business entity, see\u00a0About changing your business entity\u00a0for more details.<\/p>\n

Step 1: Turn off the E-File and Pay feature<\/h3>\n

QuickBooks Online Payroll Enhanced<\/h3>\n
    \n
  1. From the Gear<\/strong>\u00a0icon, select\u00a0Payroll Settings<\/strong>.<\/li>\n
  2. Select E-file and e-pay<\/strong>.<\/li>\n
  3. Choose Manually with paper coupons<\/strong>.<\/li>\n
  4. Select Next<\/strong>.<\/li>\n<\/ol>\n

    Intuit Online Payroll<\/h3>\n
      \n
    1. From the Setup<\/strong>\u00a0tab, select\u00a0Update Electronic Services<\/strong>.<\/li>\n
    2. Select Add\/Edit Electronic Services<\/strong>.<\/li>\n
    3. Select Continue<\/strong>.<\/li>\n
    4. Choose No, I want to manage my payroll taxes outside of my payroll account<\/strong>.<\/li>\n
    5. Select Continue<\/strong>.<\/li>\n<\/ol>\n

      Step 2: Update the info you need to change<\/h3>\n

      Update federal or state EIN<\/h3>\n

      There are 2 reasons why you change or update federal or state EIN:<\/p>\n

        \n
      1. Federal or state EIN was incorrectly entered<\/li>\n
      2. Change of business entity – New EIN has been assigned to your business or the structure of your business has been changed.<\/li>\n<\/ol>\n

        If this is a change of business entity, see\u00a0About changing your business entity\u00a0for more details. If the account numbers were incorrectly entered, follow the steps below to update this information:<\/p>\n

        QuickBooks Online Payroll Enhanced<\/h3>\n
          \n
        1. From the Gear<\/strong>\u00a0icon, select\u00a0Payroll Settings.<\/strong><\/li>\n
        2. Under Taxes<\/strong>, select\u00a0Federal Taxes<\/strong>\u00a0or\u00a0State Taxes<\/strong>.<\/li>\n
        3. Enter the correct EIN, and select OK<\/strong>.<\/li>\n<\/ol>\n

          Intuit Online Payroll<\/h3>\n
            \n
          1. Select the Setup<\/strong><\/li>\n
          2. Under Taxes<\/strong>, select\u00a0Federal Taxes<\/strong>\u00a0or\u00a0State Taxes<\/strong>.<\/li>\n
          3. Enter the correct EIN, and select OK<\/strong>.<\/li>\n<\/ol>\n

            Update legal business name<\/h3>\n

            The legal business name in your online payroll account should match the IRS records for your business. Here\u2019s how to correct your legal business name:<\/p>\n

            QuickBooks Online Payroll Enhanced<\/h3>\n
              \n
            1. From the Gear<\/strong>\u00a0icon, select\u00a0Payroll Settings<\/strong>.<\/li>\n
            2. Under Taxes<\/strong>, select\u00a0General Tax Information<\/strong>.<\/li>\n
            3. Enter the correct Filing Name<\/strong>, and select\u00a0OK<\/strong>.<\/li>\n<\/ol>\n

              Intuit Online Payroll<\/h3>\n
                \n
              1. Select the Setup<\/strong><\/li>\n
              2. Under Taxes<\/strong>, select\u00a0General Tax Information<\/strong>.<\/li>\n
              3. Enter the correct Filing Name<\/strong>, and select\u00a0OK<\/strong>.<\/li>\n<\/ol>\n

                Update your \u201cdoing business as\u201d name<\/h3>\n

                 <\/p>\n

                “Doing business as” name is your public business name that customers see (a.k.a. trade name). If it\u2019s different than your legal business name, which is used for tax purposes, here’s how to update it:<\/p>\n

                QuickBooks Online Payroll Enhanced<\/h3>\n
                  \n
                1. From the Gear<\/strong>\u00a0icon, select\u00a0Payroll Settings<\/strong>.<\/li>\n
                2. Under Business Information<\/strong>, select\u00a0Contact Information<\/strong>.<\/li>\n
                3. Enter the Business Name<\/strong>, and select\u00a0OK<\/strong>.<\/li>\n<\/ol>\n

                  Intuit Online Payroll<\/h3>\n
                    \n
                  1. Select the Setup<\/strong><\/li>\n
                  2. Under Business Information<\/strong>, select\u00a0Contact Information<\/strong>.<\/li>\n
                  3. Enter the Business Name<\/strong>, and select\u00a0OK<\/strong>.<\/li>\n<\/ol>\n

                    Update filing address<\/h3>\n

                    Before updating the filing address in your online payroll account, ensure that you have notified the IRS about this change. Your filing address should match the IRS records to avoid your tax forms from being rejected, and not receiving any important notices from the IRS. Use the\u00a0Form 8822-B\u00a0to notify the IRS.<\/p>\n

                    QuickBooks Online Payroll Enhanced<\/h3>\n
                      \n
                    1. From the Gear<\/strong>\u00a0icon, select\u00a0Payroll Settings<\/strong>.<\/li>\n
                    2. Uncheck Same as business address<\/strong><\/li>\n
                    3. Enter information in the fields, and select OK<\/strong>.<\/li>\n<\/ol>\n

                      Intuit Online Payroll<\/h3>\n
                        \n
                      1. Select the Setup<\/strong><\/li>\n
                      2. Under Taxes<\/strong>, select\u00a0General Tax Information<\/strong>.<\/li>\n
                      3. Uncheck Same as business address<\/strong><\/li>\n
                      4. Enter information in the fields, and select OK<\/strong>.<\/li>\n<\/ol>\n

                        If you also need to switch the primary work location in your online payroll to another address, contact payroll support for assistance. Go to the\u00a0Help<\/strong>\u00a0section in your online payroll account, and click\u00a0Contact us<\/strong>\u00a0for support.<\/p>\n

                        Step 3: Re-enroll in electronic services and send a new authorization form<\/h3>\n

                        Change of business information such as filing name and federal or state EIN requires you to send a new authorization form to turn on the E-File & Pay feature again.<\/p>\n

                        To re-enroll and send authorization form:<\/p>\n

                        QuickBooks Online Payroll Enhanced<\/h3>\n
                          \n
                        1. From the Gear<\/strong>\u00a0icon, select\u00a0Payroll Settings<\/strong>.<\/li>\n
                        2. Select E-file and e-pay<\/strong>.<\/li>\n
                        3. Choose E-pay and e-file (recommended)<\/strong>.<\/li>\n
                        4. Select Next<\/strong>\u00a0to proceed with the e-services interview.<\/li>\n
                        5. E-sign <\/strong>the authorization form.<\/li>\n<\/ol>\n

                          Intuit Online Payroll<\/h3>\n
                            \n
                          1. From the Setup<\/strong>\u00a0tab, select\u00a0Updated Electronic Services<\/strong>.<\/li>\n
                          2. Select Add\/Edit Electronic Services<\/strong>\u00a0and then\u00a0<\/strong>Continue<\/strong>.<\/li>\n
                          3. Click Yes, I want to electronically pay and file my payroll taxes through my payroll account<\/strong>.<\/li>\n
                          4. Select Continue<\/strong>\u00a0to proceed with the e-services interview.<\/li>\n
                          5. At the end of the interview, Select Show My Forms<\/strong>\u00a0to print the authorization form.<\/li>\n
                          6. Sign the form and contact us to upload the authorization form in your account. Go to the Help<\/strong>\u00a0section in your online payroll account, and click\u00a0Contact us<\/strong>\u00a0for support.<\/li>\n<\/ol>\n

                            QuickBooks Online Payroll Full Service and Intuit Full Service Payroll<\/h2>\n

                            We can help you update your business information in your online payroll account. This change requires you to send us additional info.<\/p>\n

                            Update federal or state EIN<\/h3>\n

                            A business gets a new federal or state EIN when it undergoes an entity change. If this is the reason for the update, see\u00a0Entity change process for IFSP\/QBFSP\u00a0for assistance. This process also applies when an incorrect EIN was entered (either accidentally or inadvertently) and payments have already been made.<\/p>\n

                            If the update is to correct what was incorrectly entered and there\u2019s no tax payments made, contact payroll support for assistance. Go to the\u00a0Help<\/strong>\u00a0section in your account, and click\u00a0Contact us<\/strong>\u00a0for support.<\/p>\n

                            Update legal business and “doing business as” name<\/h3>\n

                            When your business undergoes an entity change, chances are, your legal business name also changes. If this happens, see\u00a0Entity change process for IFSP\/QBFSP\u00a0for assistance.<\/p>\n

                            If\u00a0only the legal business or “doing business as “name<\/strong>\u00a0changed (no tax ID changes of any kind)<\/p>\n

                             <\/p>\n

                            Update filing address<\/h3>\n

                            Use the\u00a0Form 8822-B\u00a0to notify the IRS and Intuit if you changed your business mailing address or your business location. This is to avoid your tax forms from being rejected, and not receiving any important notices from the IRS.<\/p>\n

                            Change your filing address in your online payroll account<\/h3>\n
                              \n
                            1. Complete the IRS Form 8822-B.<\/li>\n
                            2. Contact us to have the completed 8822b representative\u00a0 uploaded to your account. Go to the Help<\/strong>\u00a0section in your online payroll account, and click\u00a0Contact us<\/strong>\u00a0for support.<\/li>\n<\/ol>\n

                              Still Stuck<\/strong><\/p>\n

                              Call +1-(818) 900-9884<\/strong><\/p>\n

                              Chat Live to the Customer Care Executive<\/strong><\/p>\n

                              More Info: Set up, Edit, and Remove Direct Deposit for Employees in QuickBooks Desktop<\/a><\/strong><\/p>\n

                              Managing an Employee Status in QuickBooks Online Payroll in 2020<\/a><\/strong><\/p>\n

                               <\/p>\n","protected":false},"excerpt":{"rendered":"

                              Learn How to update your business name, address, tax info, and more in your online payroll service.Or Update your Business Info in Online Payroll Follow the steps below that is for your payroll service. If you’re not sure which payroll service you have, see\u00a0Which payroll service do I have?\u00a0to find out. QuickBooks Online Payroll Enhanced […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7,1,6,8,5,4,2045],"tags":[],"class_list":["post-1716","post","type-post","status-publish","format-standard","hentry","category-other-questions","category-quickbooks","category-quickbooks-desktop","category-quickbooks-mac-desktop","category-quickbooks-mobile","category-quickbooks-online","category-quickbooks-payments"],"_links":{"self":[{"href":"https:\/\/quickbookexperts.com\/Blog\/wp-json\/wp\/v2\/posts\/1716","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/quickbookexperts.com\/Blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/quickbookexperts.com\/Blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/quickbookexperts.com\/Blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/quickbookexperts.com\/Blog\/wp-json\/wp\/v2\/comments?post=1716"}],"version-history":[{"count":1,"href":"https:\/\/quickbookexperts.com\/Blog\/wp-json\/wp\/v2\/posts\/1716\/revisions"}],"predecessor-version":[{"id":2689,"href":"https:\/\/quickbookexperts.com\/Blog\/wp-json\/wp\/v2\/posts\/1716\/revisions\/2689"}],"wp:attachment":[{"href":"https:\/\/quickbookexperts.com\/Blog\/wp-json\/wp\/v2\/media?parent=1716"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/quickbookexperts.com\/Blog\/wp-json\/wp\/v2\/categories?post=1716"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/quickbookexperts.com\/Blog\/wp-json\/wp\/v2\/tags?post=1716"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}