Verify and Rebuild Data in QuickBooks Desktop in 2021

In this article we are going to discuss about Verify and Rebuild Data in QuickBooks Desktop and Verify Data self-identifies the foremost commonly known information issues within a company file whereas Rebuild Data self-resolves most data integrity issues that the Verify Data finds.

Common reasons to use the Verify and Rebuild features:

• Fatal errors after you use QuickBooks Desktop.
• Discrepancies on reports, like invoices or bills that post with a negative values.
• Deposited payments show up within the Payments to Deposit window.
• Balance sheet reports don’t show all accounts.
• Names are missing from lists.
• Transactions are missing.
• Run a well-data examination to create positive your company file is error free.

Verify data

1. Choose Window then Close All.
2. Verify Data. Choose File then Utilities. Select Verify Data.

   If you see:

   • “QuickBooks detected no issues with your data,” no more action is required.
   • A specific error message, there could already be an blog written for it. Try searching for it in our QuickBook Experts Support Site for specific instructions.
   • “Your data has lost integrity,” indicates there is data damage in the file.  Continue to the steps below to Rebuild Data to correct the problem.

   Note: Assisted Payroll customers should consult an Assisted Payroll agent before running Rebuild Data.

Rebuild data

• Choose File, Utilities then Rebuild Data.
• You will receive a warning message to backup your company file, press OK.

  A rebuild needs a company file backup beforehand as result of in rare cases that method might have to delete transactions or list entries to mend the file.  A backup of your company file will ensure you have a secured copy of your company file before any changes are created there to.

  1. Select where you want to save your backup, then select OK at the bottom of the QuickBooks Desktop Backup window.
     • If a message asks if you want to replace another backup file, select NO. Enter a new name in the File name field and click Save.
     • If the backup fails, select Cancel at the Rebuild prompt and Contact Payroll Support for additional assistance.
  2. The Rebuild Data utility starts as soon as the backup is finished.
  3. Click OK when you get the message “Rebuild has completed“.

  Check for remaining data damage

  1. Run Verify Data again to check for remaining data damage. Select File, Utilities then Verify Data.
  2. If the Verify detects additional damage it means the damage will need to be manually corrected. Locate the error within the qbwin.log and search for a resolution at the QuickBook Experts Support site.
  3. If your error cannot be found, you can try restoring a recent backup. Choose File then Restore.*Make sure that you do not overwrite your existing company file. Any information entered in the company file since the backup was created must be manually reentered after you restore.
  4. For additional assistance Contact Payroll Support.